One Intentional Life

Evernote holds your life work. For everything you’ll do, Evernote is the workspace to get it done. We talk about this incredibly flexible system in depth including our workflows and uses for Evernote.

Links

• Official Evernote Website
• Web Clipper
• Skitch by Evernote
• Evernote Hello
• Evernote Essentials by Brett Kelly (Affiliate Link)
• The Secret Weapon
• Evernote: The Unofficial Guide to Getting Things Done by Daniel Gold

Our Uses for Evernote

• House Measurements
• Kids Artwork
• Audio moments with Kid
• Paperless Filing
• Christmas List
• Web Clipper (Articles)
• Website Articles (with the Web Clipper)
• GTD Reference Material
• Recipes
• Notes /Lists
• Drafting For Writing
• Templates (blog posts)
• Code snippets
• Graphic Design Inspiration (with Skitch)
• Emails (receipt, inspiration, content)
• Church Band - Song sheets, and forward set list emails
• Weekly Review (paper to Evernote)
• Sorting Notebooks (. to z)

Todoist has become the world’s most powerful to-do list with over 2 million users. We talk about why and how we use todist, with practical tips along the way.

Links

• Todoist
• Why I Switched To Todoist by Mike Vardy
• Todoist Google Plus Community
• TaskClone
• If This Than That (IFTTT)

There's been a shift in the past year going back to analog systems that's taking the productivity world by storm! In this episode, we talk about analog systems for productivity.

Links

• The Bullet Journal by Ryder Carroll
• Bullet Journal Didn’t Work for Me by Josh
• Bullet Journal Series: The Complete Package by John
• Analog and Digital Workflows by John
• 5 Reasons Bloggers and Writers Should Write by Hand by John
• Storyline Productivity Schedule by Donald Miller

Daily, weekly, monthly, yearly reviews and more! From a journal to a digital checklist, it's important to recognize the power of reviewing your life regularly to learn from the past and plan for the future. In this episode, we talk define the word "review", dig into David Allen's Weekly Review in Getting Things Done and why a New Year's Resolution is not as important as you think.

Links:

• Getting Things Done by David Allen
• How I Do My Weekly Review by Josh Medeski
• End Of Week Review by John Cooper
• Zen to Done by Leo Babauta
• Storyline Productivity Schedule by Donald Miller

Talking about the hardware and software we use every day. Both our personal and professional workflows, tips and tricks for all things tech, both digital and analog.

Josh's Hardware

• Mac Mini (2011)
• MacBook Pro (2013)
• iPhone 4S
• iPad (3rd Generation)
• 21" Dell Monitor
• Logitech Z313 Speakers
• Old Drafting Table
• Brother Printer/Scanner

John's Hardware

• MacBook Air  11" (2013)
• iPhone 5C (White)
• Kindle Fire HD
• Nikon D3100
• Standing Desk
• HP Deskjet 1050 Scanner
• Apple TV
• French Press Coffee Maker :)
• Wif'es iPad Air
• Power Mac G5

Josh's Software

• 1Password
• Todoist
• Trello
• nvAlt
• Sublime Text
• Evernote
• Alfred
• Dropbox
• Drafts
• Pomodoro App
• Pocket
• Feedly
• YNAB (You Need a Budget)
• Anylist
• Text Expander
• Fantastical
• Rescue Time
• Flux

John's Software

• Lastpass
• Trello
• Scanner Pro
• Evernote
• Desktop Publisher
• Authenticator
• 30/30
• IFTTT
• Dropbox
• Google Drive
• Pocket
• Feedly
• Fluid

In this episode we talk about the importance of achieving "inbox zero". We share why we find it to be a regular part of our productivity and what tools, tips, and techniques we use to achieve this goal.

Overview

2:20 - Why achieve inbox zero
3:28 - What is an inbox zero
9:45 - How to cut back on the number of emails received
13:37 - How to manage emails you do receive
27:17 - Email Bankruptcy
39:18 - Closing Thoughts

Links:

• Merlin Man & 43 Folders
• David Allen & Getting Things Done
• Feedly
• Pocket
• Unroll.me
• IFTTT
• Evernote
• Mailbox
• Todoist
• Trello
• John’s Post on Email Bankruptcy
• Josh’s Post on Weekly Review

What NOT to do:

• Leaving todo’s in your inbox
• Leaving read emails in your inbox
• Use your inbox as storage while waiting for it to be actionable

What TO do:

• Unsubscribe
• Mark emails you don’t want to get regularly as spam if you can’t unsubscribe
• Use services (i.e. RSS, Read It Later) to cut back on emails
• Use services (i.e. unroll.me) to manage emails you do receive
• Either forward all emails to one account OR use an application to keep all emails in one place
• Take information from your email and move it to a to do list if its actionable
• Do something with every email we get
• Check email less often
• Don’t use email as an immediate response technology
• Use technology to better your life, don’t let it become your life.
• If all else fails declare email bankruptcy
• With the idea of inbox zero give yourself grace

Remembering passwords is hard, and you'll learn that writing them down in a notebook or using clever mnemonics to try and out trick hackers is not enough. In our very first podcast we're going to talk about the dangers of being online, and how we lost over $1,000 because of our poor security measures. Learn how to improved your passwords using password managers. You'll also learn how to store sensitive digital information like social security cards and banking information, learn how to perform regular security audits, and in the worst case, we talk about what measure to take when you die, and how to create a digital will for yourself.

Overview

1:30 - Purpose of the show, productivity and beyond
6:00 - The dangers of security online
15:00 - How to get better at security online
21:45 - Using password managers
28:25 - Beyond usernames & passwords
32:50 - Heartbleed and security audits
36:25 - Where to find us

Notes

How We Met

• Google Plus "Productivity" Community

What NOT to do:

• Duplicate passwords
• Similar passwords (ex: barking, Barking and Barking!)
• Using sensitive information in your password
• Trying to remember all of them
• Writing passwords down in a notebook

How you SHOULD do it:

• 2-Factor Authentication
• Unique, randomly generated, passwords for every account

What tools to use:

• Lastpass
• 1Password (1Password t-shirt)

What to store with password managers:

• Usernames & passwords
• Credit card information
• Software license
• Identity (name, address, email)
• Bank account information
• Documents (social security, birth certificate)
• Digital will

Security Audits with 1Password:

• Watchtower for Heartbleed
• Weak passwords
• Duplicate passwords
• Old passwords