record keeping

A deluge of digital records is creating a record keeping crisis for the public service

Grab your headphones and tune into our insightful discussion with expert guest, Shannon Oelkers, who discusses the essential subject of record keeping. She helps us unravel the relevance of context in record keeping, using anexample of secondary containment area drainage. Get ready, as she reveals how missing details could have significant implications in the future. 

As we venture deeper, Shannon uncovers the tell-tale signs of a context problem in record keeping. She walks us through the red flags, ranging from the too-good-to-be-true perfect facilities to the overly detailed records and even the complete absence of certain records due to fear of messing up. Listen in and gain valuable insights from Shannon on how to improve your record keeping process. So gear up - this episode is set to be an absolute eye-opener!

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Discover the tangled world of record-keeping and how to streamline your system to avoid confusion and extra work. Our founder, Shannon Oelkers, brings her expertise to the table as we unravel the complications of writing permits and the effects of a poorly structured setup. We highlight the importance of executive decisions, quality control, and navigating the maze of regulatory compliance renewals. Shannon guides us through understanding record-keeping requirements outlined in plans and permits and how to consolidate to avoid repetition. Join us as we underline the power of proactive planning and knowledge in creating effective record-keeping systems. This episode promises to be an eye-opener, equipping you with the tools and insights to optimize your record-keeping process.

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In this episode, Leo Arnold talks about his journey grazing corn stocks with Stocker cattle in southwest Nebraska. He discusses his educational experiences in the Dairy Grazing Apprenticeship and working in New Zealand, as well as the invaluable lessons gained from the Greg Judy Advanced Grazing School. We also delve into the differences in pasture management between the East and West coasts of New Zealand, exploring the use of nitrogen and fertilizer, various farm types, and calf rearing techniques. Lastly, we discuss the benefits of attending Wally Olson's marketing school, attending grazing schools, and the importance of record keeping for tracking progress and investment returns in agriculture.

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 Master the art of record keeping in the bulk fuel storage industry as Shannon Oelkers, our founding expert, guides us through this mind-bending labyrinth. We're setting the stage with an in-depth exploration of the three pillars of record keeping, taking a hard look at the hurdles that arise from poor setup. Are you constantly duplicating efforts across numerous records or stumbling through a myriad of permits and plan writers? Let's uncover how too many hands in the jar and lagging permit updates are the culprits behind your confusion.

Ready to fight the chaos and establish a streamlined process? Join us in the second part of our insightful chat where we unlock the practical steps to enhance long-term record keeping. Listen as Shannon highlights the necessity of having a deliverable that details out record keeping requirements in your scope of work and the importance of consulting with experienced professionals. We'll also shed light on the need to consider operational restrictions and other plans and permits when drafting yours. To round off, we'll equip you with an organizer to set you on the right track. So, tune in and gain expert insights that will revolutionize your record keeping journey.

ADDITIONAL RESOURCES:
Recordkeeping List

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Keeping track of your birds is so important - especially when you have birds that can breed all year round like some finches. You need to know who are the parents and who are the young - because some birds look exactly the same once they have matured - you also need to know which young belongs to which parents, so that if you are breeding with the young you don't have directly related bloodlines - this is always something you avoid if you can so that you don't end up with genetic problems.  So, you need to develop a way to be able to easily see which birds are which, and who is related to whom.
Birdman Dad uses leg rings for his finches and he speaks about why he uses them in today's podcast.
Once you decide how you are going to know which bird is which you really need to develop some method to keep a record of your system. Some bird clubs suggest certain computer programs, where the user buys a software, loads it onto a computer and enters the required data about the birds, keeping track by adding young bird data as the birds breed; other people prefer to use their smart phone, using bird breeding apps - like birdBreeder  - this is currently an iphone/ipad app; you pay a set price and then download the software onto your device; this app allows you to enter data about your birds and stores it onto your iphone/ipad. As with the computer software, you need to enter the data specific about your birds and their young - ring numbers/colours/species.  There are also many bird breeding journals available - booklets that you write into and keep track of bird species/rings/colours etc.
Birdman Dad prefers the "old fashioned" write it down in a book/diary method. He has used the journal/booklets in the past but now days uses a hard cover ruled journal to write his bird's details into - partly because he is not a big fan of computers and secondly because our internet is very hit and miss and you can't always access your bird data, let alone downloading a program onto a device!  That may change in the future but for now he is sticking with good old pen and paper!
Birdman Dad would love to hear how other bird keepers are keeping track of their birds and which software or apps (if you are using those) are most effective and good return on your money.  If you have a comment on this topic please contact Birdman Dad - email:goosemanki8@gmail.com; instagram: birdman_dad or You Tube: BIrdmanDad. Looking forward to your suggestions and comments!

Preparing for Loan Renewal Season

• Introduction
  • Like, Rate, Review, Share
  • Submit ideas to farm4profitllc@gmail.com
• What’s happening
  • Nearing the end of harvest – great stretch of weather
  • Partnership with Granular.  They have been enjoying our podcasts and wanted to show their support for our show.  I think it demonstrates a commonality with a lot of producers and we appreciate the support from everyone, the listeners and granular.
• What’s working for Ag – listener or farmer feedback www.granular.ag
  • Granular
    • Introduce Guest - Dallas Welp - CO
    • 1) Accurate record keeping
    • 2) seamless transfer from my John Deere
    • 3) Helps the relationship with the banker
•  VISIONBANK COMMERCIAL www.visionbank.com
• Are you ready for the next conversation with your banker?
• Draw nervous comparisons to the meeting with the banker……dentist, wedding day, etc…
  • Start by lightly introducing the format with recording and Jeff Plagge as the superintendent of banking.(Clip @ 5 seconds)
  • Clip @ 2 minute mark – talking about reflecting on the price rallies now and being careful of how we put information on the balance sheet.  How can government payments like CFAP2 help in a cash flow projection?
  • Communicate early and often so there aren’t any surprises for either party.
  • Learn more about what your banker is looking for.  If you learn how to provide the information your banker needs more timely, more organized, and more accurate it should provide a more favorable response.
    • Faster answers because it’s easier and probably gets moved to the top of the list.
    • Better rates because each loan gets a factor for how good of a manager you are.
  • (Clip at 5:35 about restructuring) Is now the right time to look at restructuring?  What does that even mean?
  • Work with them to make sure your information is accurate.  The more you learn about reading a balance sheet or putting a projected cash flow together the better you can spot mistakes.
    • They do happen, don’t let them cost your farm time or money.
  • Should we be refinancing now?  What should we be looking at when refinancing?
    • Where are rates going? (Clip at 11:20)
  • Ok, what if I get to cash in this fall….?  Perfect storm, wind and hail policy in place, possibly unaffected by weather and have the rally to sell into, etc… what should I do with my extra cash that I wasn’t planning on?  (Clip @ 13:40)
  • Keep them honest.  Unfortunately, repetitive relationships get into a rut for pricing, structure, and more.  It doesn’t cost anything to have a relationship with another banker.  Be open and set honest expectations, but those conversations can lead to interest savings, proper structure or new ideas. 
• Summarize
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• Challenge
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• Conference Update
• Submit questions and topic suggestions