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    • Essential skills for developers: Time management, command line, and folder structureImproving essential skills like time management, command line interface, and folder structure can save time, work more efficiently, and reduce frustration. Try using tools like Prismic for content management to streamline workflow.

      Improving non-glamorous skills like time management, command line interface, and folder structure can significantly enhance a developer's life and career. These skills may seem mundane, but they can help developers save time, work more efficiently, and reduce frustration. In the discussion on Syntax, Scott Talinsky and Luis Boss talked about the importance of these skills and how they can make a big difference. They also mentioned Prismic, a content management system that can make editing website content easier for teams. Prismic is a new, next-gen CMS tool that works with popular frameworks like Node.js, React, Next.js, Gatsby, Vue, and Nuxt. It offers a smartly designed interface, RESTful API, and GraphQL query, making it a versatile option for developers. By focusing on these essential skills and using tools like Prismic, developers can streamline their workflow and make their lives as coders more enjoyable and productive.

    • Investing in non-coding skills enhances productivity and effectivenessDeveloping non-coding skills like organization, data manipulation, and scripting can make your workflow more efficient and effective, freeing up mental energy for complex coding tasks

      Improving non-coding skills can significantly enhance your productivity and effectiveness as a developer. These skills may not be as glamorous or flashy as coding itself, but they are essential for making your life easier and allowing you to focus on the more complex aspects of your work. During the discussion, the speaker shared his personal experience of avoiding certain non-coding skills in dance practice, such as improving bad folder structures or learning to use specific tools more efficiently. He noted that these skills can be distracting and take up valuable mental energy when trying to fix bugs or meet deadlines. The speaker also shared an example from his experience as a junior developer, where he was able to save time and effort by learning to convert data into a format that Magento required, rather than manually editing it in Excel. This experience highlighted the importance of developing non-coding skills, such as data manipulation and scripting, to make your workflow more efficient and effective. In summary, investing time and effort in non-coding skills, such as organization, data manipulation, and scripting, can help you become a better developer by freeing up mental energy and allowing you to focus on more complex coding tasks. These skills may not be as glamorous or flashy as coding, but they are essential for making your life as a developer easier and more productive.

    • Mastering command line skills and keyboard shortcutsImprove productivity and efficiency by learning command line tools and shortcuts. Transferable skills for different code editors and essential for managing files on NAS servers.

      Having a strong foundation in command line skills and keyboard shortcuts can significantly improve your productivity and efficiency as a developer. These skills might not seem exciting at first, but they are essential for navigating the file system, managing files, and performing common tasks quickly. The speaker shared his experience of being amazed by how much time and effort could be saved by using command line tools to convert file structures or rename files in bulk. He also mentioned that these skills are transferable across different code editors and can help you accomplish tasks more efficiently. The speaker even shared his personal experience of creating a command line poweruser course due to the common struggle developers face with basic command line tasks. In addition, using a command line for managing files on a NAS server, like Synology, is much quicker than using a graphical user interface (GUI). Therefore, investing time in mastering command line skills and keyboard shortcuts can make a significant difference in your development workflow.

    • Learning Keyboard Shortcuts Boosts ProductivityMastering keyboard shortcuts can save time and enhance workflow in various coding environments. Practice and customize shortcuts weekly for optimal results.

      Mastering keyboard shortcuts can significantly improve your productivity and efficiency in various coding environments, such as Versus Code or VIM. While the specific key bindings may differ, getting accustomed to using your keyboard for navigation, moving around files, and selecting text is crucial for speed and ease. Learning and practicing one new keyboard shortcut each week can help you build a strong foundation over time. Customizing keyboard shortcuts to suit your unique workflow can lead to even greater time savings. For example, in video editing, having a few essential shortcuts assigned to easily accessible keys can make the editing process feel like playing the piano. One valuable example given was the use of custom keyboard shortcuts for change case functions in Versus Code, which can save time by eliminating the need for deleting and rewriting text. The speaker also mentioned using Carabiner Elements to customize the caps lock key for change case functions. In summary, investing time in learning and customizing keyboard shortcuts can lead to noticeable improvements in your coding workflow, making your experience more enjoyable and productive.

    • Automatically generating prop types for React componentsNew tool saves time and effort by generating prop types for React components, improving code consistency and efficiency

      A new tool called React PropTypes Generate can help developers save time and effort by automatically generating prop types for React components. The speaker, Scott, shared his frustration with the tedious process of manually setting up prop types, which involves importing and naming various components and type libraries. With this tool, developers can simply select their component, and the plugin will generate all the necessary prop types. The speaker also mentioned his transition to using TypeScript, which has more advanced prop types and code generation capabilities, making the process even more efficient for him. While some may view this as an insignificant improvement, it can lead to writing better and more consistent code. Additionally, the speaker mentioned the importance of communication and interpersonal skills and suggested checking out a previous episode on the topic. Lastly, he touched upon time management skills, emphasizing the importance of estimating and managing time effectively for completing projects and managing tasks.

    • Maximizing productivity during extended work sessionsPrioritize tasks, minimize distractions, and maintain good file hygiene to make the most of your time and increase productivity.

      Effective time management is crucial for productivity, especially during extended periods of uninterrupted time. This means prioritizing tasks, such as focusing on courses, recording and writing code, and working on your product or business. It also involves using tools like apps and extensions to minimize distractions and maintain good file hygiene. Keeping your computer organized with clear file structures can help prevent clutter and make it easier to find what you need. By efficiently using your time and minimizing distractions, you can make the most of your opportunities and avoid wasting valuable resources. Additionally, having a system for managing temporary files and projects can help keep your digital workspace clean and focused. Overall, prioritizing tasks, minimizing distractions, and maintaining good file hygiene are key strategies for making the most of your time and increasing productivity.

    • Keep your computer organized with proper folder structureCreate specific folders for projects or categories, delete unused files, use apps for help, and automate processes to save time and reduce mental clutter.

      Maintaining a proper folder structure on your computer is essential for staying organized and focused on your work. Clutter on your desktop and in your downloads folder can be distracting and lead to lost files. Instead, create specific folders for different projects or categories, and make sure to regularly delete unused files and empty the trash. Additionally, consider using apps like Clean My Mac and DaisyDisk to help manage and monitor your file storage. Lastly, creating utilities or scripts to automate the process of setting up new projects can save time and reduce mental clutter. Overall, taking the time to establish and maintain a well-organized folder structure can significantly improve productivity and efficiency.

    • Dedicated daily learning for growthInvest time daily to learn new skills, identify areas for improvement, and make learning a priority for personal and professional growth.

      Continuous learning and improvement are essential for personal and professional growth. The speaker shared their experience of setting aside dedicated time each day to learn new skills, especially when feeling inadequate or left behind in the workplace. They emphasized the importance of identifying areas of improvement and making time for learning, even if it means interrupting one's routine. While some may argue that stopping to learn something new can be a distraction, the speaker believes that the time and effort invested will save time and frustration in the long run. They also acknowledged that not all learning experiences will be productive, and sometimes it's necessary to abandon a rabbit hole and move on. The speaker concluded by encouraging listeners to assess the cost-benefit of learning new skills and reminding them to tune in for upcoming episodes on Syntax.fm.

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    Time Saving Solutions For All Virtual Assistants

    Time Saving Solutions For All Virtual Assistants

    Time is what we want most, but what we use worst. - William Penn

    This quote seems mean but it's not. None of use every moment of our time wisely. But if you are strategic with some thing in your VA business, you can use that time very wisely. And by doing so, you actually get more done. And make more money.

    I am going to talk today about how you can save time while you do VA work.

    Now, I am not talking about speed. I never tell you to work faster.

    Well that's not entirely true.

    I do talk about keeping a good work pace. I'll get to that later.

    But there are 4 simple things you can implement in your business that can help you work more efficiently. And working efficiently helps you save time.

    Efficiency helps you use the time you have as wisely as possible.

    Productivity means getting things done.
    Efficiency means working smart.

    Like William Penn says, we all want more time. Why is that? Because we are spending too much on things and we are running out of it when we don't need to.

    For a VA, time is literally money. Your clients pay you to do work, often by the hour.

    But you physically take the time to do the client work, and that is how you charge them. So your time is their money.

    And in order to earn as much money as you can, you need to be productive and efficient.

    Here are some things you can do to help you do that:

    1 Checklists

    I am a huge advocate of using checklists.
    You can set them up in Google Sheets or Trello or a project management t system or even printed on paper.

    Where they are doesn't matter, as long as they detail the steps that you need to take to complete any task.

    And they need to be checkable. Like I mean you can check off the tasks as you go.

    I have done this a number of ways.

    Some things I printed on paper and put in a transparency sleeve. I would check things off with a dry erase marker. Wipe it clean and reuse it next time. Really, I did! Simple is always best and at the time I used several checklists that way.

    I have also made simple shareable spreadsheets. When I needed to share with client, it made it easy to detail all of the steps to do a project, and we could also add in deadline dates and who was responsible. It was easy to see the project status at a glance and what was coming up next.

    Now I use Trello but I have also used many other project management systems. Online checklists are great, as long as everyone uses them.

    But Tracey I hear you ask ... why do I need a checklist for things only I do? I know the steps. I don't need a checklist.

    Well, yeah you do.

    The brain saves soooo much time when you don't have to think about where you stopped and where you need to begin again.

    You can also look at a checklist and do just a couple of things on it if you have some time now. You don't have to sit down and do a 2 hour task all at once.

    I love it for my podcasts. I have 20 steps on my podcast creation checklist. I do a podcast every week .. of course I know how to do it. From doing my research to creating images, writing my script, recording it, editing it, many steps.

    But every week I use the checklist. Because it means I don't need to do it all in one sitting. I can do my images one day if I have some time, or just feel like it. I can look for quotes for 10 upcoming episodes if that' what I feel like doing. By checking it off the checklist I know what needs to be done for each episode at a glance. Efficient!

    I can help you design checklists for everything you do in your business. If you don't already have procedures for everything you do, we can start with those. Get more time back in your schedule!

    2 Templates

    The next thing that will help you with efficiency is templates.

    Newsletter templates, email templates invoice templates, image templates, onboarding templates, rfp response templates, task and project templates.

    You name it, you can probably create a time saving template for it. And if you can, you should.

    Creating templates for your client work helps you churn out more stuff for them.

    You can do a month's worth of newsletters faster. You can create eye catching and branded social media graphics with templates.

    It is about more than efficiency and speed.

    I love templates. I think everyone should use them.

    Why do you want to recreate the wheel every time you sit down to create a social media post?

    Now again I'm not talking about speed. At least not directly.

    I'm going to back up just a bit here to talk about task pricing. Deliverable pricing. It's how I teach you to bill your clients. Why? Because when you bill your client for the deliverable, it doesn't matter how fast you do it. The faster you do it, the more you get paid.

    I have an episode about billing by deliverable, so I'll tag that in the show notes below, but suffice it to say I teach you to bill that way because then you are billing for your expertise, and you don't lose money by being more efficient.

    It helps you FIND ways to do things more efficiently because you can do more in less time (but the client pays the same).

    Anyway I digress...

    By creating templates you can get more done in less time. But still get paid for your expertise.

    I don't teach skill stuff like Canva, but I sure can help you define where you can implement templates in your business to increase your work flow probably tenfold.

    3 Habits and Routines

    Next comes how you work every day. Your habits and routines.

    Oh yes, you guys know I love to talk about this stuff!

    Why? Because it works!

    If you have ever read the book Atomic Habits, you will know about habit stacking which I think is really cool.

    It means stacking a new habit on top of an existing one, and it's a great way to create an efficient routine.

    My husband takes his daily medication after he brushes his teeth, and he never forget to take it. I should take a page out of his book actually ha ha.

    But the point is that is a great example of habit stacking.

    If you have trouble forming new habits, try doing it that way. Add on one thing at a time to something else that you always do anyway.

    How many days do they say it takes to create a new habit? 21? So do it for 3 weeks and then it should become a habit. You can move it to anywhere you want then. And maybe stack other stuff on top of it too!

    A great example of creating a new habit is taking 20 minute every morning to do your social median check ins. I actually challenge you to start this today.

    I firmly believe that a lot of VAs spend wayyyy too much time on social media, and they don't have specific objectives for what they are trying to achieve with it.

    What are you trying to do? Get clients. How do you get clients? Daily business conversations. That should be your daily objective on social media, so make it a habit, part of your morning routine.

    Take 20 minutes and decide which groups you will go to, or which platforms. Connect with how many people. How many likes, shares, comments? Be strategic. Do it daily. Stop after 20 minutes.

    I promise you, you will get better at it with practice, and you WILL get clients from it. In 20 mins a day. Yes, 20 strategic minutes.

    I can teach you what to do and say in those 20 minutes that will get you the clients.

    And the last thing you can do to save time in your VA business is

    4 Regular Cost Benefit Analysis

    This is a tricky one. How much automation do you bring into your business? What about subcontractors? Getting help to do what you do is the last time saver for today's episode.

    Doing a cost benefit analysis is easy. Basically you are looking to see if paying for a person or service to help you with your work makes sense.

    You compare the cost to the benefit.

    Here's an example

    1. You manually create social media post captions for your clients every week. It takes you 3 hours each week to create the captions, and then to repurpose some of it for social media images.
    2. You then use Canva to create images with that content. Another 90 minutes.
    3. You then download each image from Canva, name it and store it in your shared folders. That takes another hour.
    4. Then you post the content to your planner and schedule each post to go out. That takes another 90 minutes.

    So we are looking at 7 hours to do that task. If you are billing the client at 40/hr, that is $280 a week.

    What could help you do it more efficiently? Post planners that can pull in csv files of content with image urls, for one.
    A sub to help with the Canva part maybe, for another.
    Templates for Canva images, definitely.

    Weigh out what these things might cost versus how you are doing it now.
    Sub doing Canva work means you can pay out 2.5 hours at say 25/hr $63.50, and you can then take on more clients to do the other steps. Would that make sense for you?

    Bringing on more clients brings you in more top line revenue and helps you get more work done.

    Anyway that's just one example, you see how cost benefit works to help you make decisions.

    Analyzing your revenue and workflows regularly is an excellent way to save you time as you get busier.

    How does that all sound??

    Time Saving? I promise you it will be, give some of it a try.

    Especially that 20 minutes a day connection time. It truly is a game changer!

    I'm going to leave it here for today, so I save us both time ha ha!

    But I want you to know that I can help you do this stuff in your business. That's literally the reason I am here. To help you become a ridiculously good VA.

    This is exactly the kind of stuff I help VAs do. As a VA coach and trainer, I help you set yourself up for success, helping you fix the specific things that are going wrong in your business. When we work together either privately or in a group we talk specifically about your business and you - there is no one stop solution for everyone when it comes to service businesses like VA businesses.

    I'll help you get clarity around your issues, and cheer you on as you walk through the steps to fix them.

    I've helped hundreds of VAs through their challenges and got them on their way to growing their business and the lifestyle that they dream of.

    I'd love to do the same for you.

    Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here.

    The Virtual Circle (TVC) is a monthly mastermind group for Virtual Assistants just like you. We get together 3 times a month for group Zoom sessions to talk about what you are struggling with, working on, or celebrating. It's a close knit community of your VA colleagues that provides the best kind of support for your VA business. Learn more about TVC here.

    My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here.

    Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It’s literally all I’m here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.

    Ep. 112: LISTENER CALLS: The Productivity Baby Steps

    Ep. 112: LISTENER CALLS: The Productivity Baby Steps

    Below are the topics covered in today's listener calls mini-episode (with timestamps). For instructions on submitting your own questions, go to calnewport.com/podcast. 


    - Breaking up big projects into small tasks. [4:19]
    - The productivity baby steps (epic answer alert). [8:58]
    - Taming late night meetings. [26:02]
    - Best book of mine for college students. [34:45]
    - Shutdown routines with unpredictable schedules. [38:28]


    Thanks to Jay Kerstens for the intro music and Mark Miles for mastering.

    Ep. 30: The False Choice: Move Fast or Think Deeply

    Ep. 30: The False Choice: Move Fast or Think Deeply

    There is a false dichotomy between thinking deeply and moving fast. We are often presented with these as mutually exclusive choices and both have real advantages. But there is a way to do both at the same time--and it is a life changing insight (at least, it was for me).


    ---


    Sign up to have Scott email you a weekly shot of energy, with 1 Cool Quote, 1 Deep Thought, and 1 Useful Tool. This is original content, not a repost of the podcast. You can find the sign-up section at the bottom of my website www.ScottWozniak.com 


    Learn how Scott and his team of consultants can help you build a legendary brand at www.SwozConsulting.com 


    Connect with Scott on social media:  

    linkedin.com/in/scottwozniak/

    https://www.facebook.com/scottewozniak 


    ------  


    Bonus: check out his other podcast (Alpha Pack): https://kite.link/alpha-pack-podcast 

    If you like this podcast you will probably like that one, too. Who knows, you might even like it better! :)     

    Ep. 184: REPLAY: The Productivity Baby Steps

    Ep. 184: REPLAY: The Productivity Baby Steps

    This episode is a replay from July 12, 2021.

    Below are the questions covered in today's episode (with their timestamps). For instructions on submitting your own questions, go to calnewport.com/podcast.

    Video from today’s episode:  youtube.com/calnewportmedia


    - Breaking up big projects into small tasks. [5:33]
    - The productivity baby steps (epic answer alert). [10:12]
    - Taming late night meetings. [27:16]
    - Best book of mine for college students. [36:34]
    - Shutdown routines with unpredictable schedules. [40:17]


    Thanks to our Sponsors:

    Blinkist.com/Deep
    AthleticGreens.com/Deep
    ExpressVPN.com/Deep
    NewRelic.com/Deep


    Thanks to Jesse Miller for production, Jay Kerstens for the intro music, and Mark Miles for mastering.